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Clerkship Policies & Practices

General Clerkship Policies & Procedures


Problems & Feedback

Please feel free to contact us at any time during your pediatric rotation if any problems arise. If you become ill or need to be absent for any reason, it is your responsibility to notify your ward team or the clinic attendings with whom you are working that day (or evening for call). If you are uncertain whom to call, call Cindy Nicholson at 262-1966 to obtain names and phone numbers.

Contact Information

knackers [at] pediatrics [dot] wisc [dot] edu (Kirstin A. M. Nackers, MD)
Clerkship Director
(608) 263-8560

Chief Residents
Office: H4/455 CSC
Phone: 263-8564

mwilhelm [at] pediatrics [dot] wisc [dot] edu (Michael Wilhelm, MD)
Associate Clerkship Director
(608) 263-1905

cmnicholson [at] pediatrics [dot] wisc [dot] edu (Cindy M. Nicholson)
Education Coordinator
(608) 262-1966

Problems & Feedback

Please feel free to contact us at any time during your pediatric rotation if problems arise. The clerkship directors and administrator in Madison oversee the entire clerkship at all statewide campus sites and can assist with concerns from any site.

Student Maltreatment

If you are concerned about mistreatment, another option is to contact the SMPH’s ombudsperson. Additional information is available on the med school’s website or by going to http://med.wisc.edu and searching for “ombuds”.

Standard ADA/Access to Accommodations

Our commitment to providing equal access

The University of Wisconsin-Madison and School of Medicine and Public Health (SMPH) support the right of all enrolled students to a full and equal educational opportunity. The Americans with Disabilities Act (ADA), Wisconsin State Statute (36.12), and UW-Madison policy (Faculty Document 1071) require that students with documented disabilities be reasonably accommodated in instruction and campus life. Reasonable accommodations for students with disabilities are a shared faculty and student responsibility.

Contacting SMPH for access to accommodations

To ensure access to any SMPH course, clerkship or program, please contact SMPH Student Services at 608-263-4920 to schedule an appointment and engage in a confidential conversation about the process for requesting reasonable accommodations in the classroom and clinical settings. SMPH also works with mcburney [at] studentlife [dot] wisc [dot] edu (McBurney Disability Resource Center) (608-263-2741). Accommodations are not provided retroactively.

Forms and process for requesting accommodations

The SMPH Request for Accommodations, and Instructions for Requesting Accommodations, are found in OASIS>General Information>Forms & Instructions>Accommodations Request Form & Instructions. Disability information, including instructional accommodations as part of a student's educational record, is confidential and protected under FERPA.

Attendance

Students are expected to participate in all Pediatric Clerkship activities.

Students must obtain prior written approval from the clerkship director for all absences from clerkship activities (except acute illness). Supervising clinical faculty and residents are not authorized to excuse absences. The request must be submitted at least 1 month in advance of the beginning of the clerkship. Absences will be reported to the Associate Dean for Students where they will be recorded and periodically reviewed. We will excuse absences due to emergencies and certain professional activities. Examples of excused absences include a death in the family, religious holiday, serious personal illness, illness of a spouse/domestic partner/dependent child, and research presentation at professional meetings. Excused absences other than those listed above will be at the discretion of the Clerkship Director.

Consequences of an absence may include: (1) grade may be affected due to loss of professionalism points, (2) the clerkship director will determine whether or not the student must make up the absence, or (3) if there are excessive absences, students may be required to repeat the entire clerkship.

If you are ill or unexpectedly need to be absent for any reason, it is your responsibility to notify your inpatient team or the clinic attendings with whom you are working that day (or evening, for call). You must also call the Education Office at your clerkship site to notify them that you will not be coming in to work. If you are uncertain whom to call, call Cindy Nicholson in the Education Office at the Madison site (608-262-1966) to obtain the names and contact information.

Schedule Requests

Any and all schedule requests must be made to the clerkship administrator only and not of individual supervising physicians. Supervising physicians often do not have the “big picture” knowledge of the clerkship to grant schedule/shift trades. The clerkship administrator will contact supervising physicians as needed after making a determination of the feasibility of the request.

Holidays

See the SMPH clinical calendar with excused holidays.

Core Days

Students are excused from their rotations during all three Core Days. They are not to be on call the night before or round the morning of Core Days. This is a UW SMPH policy.

Work Hours

Medical students work hours are restricted to the UWSMPH Clinical Rotations Work Policy which specifies:

  • 80 hour/week maximum (averaged over 4 weeks)
  • 24 hour continuous period off per week (average)
  • 24 hour maximum shift length + an additional 6 hours for transition of care

Exam Release

Students are released from all clinical duties at 4:30 PM the day before their exam.


Last updated: 01/04/2016
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